Experienced Unit Administrator

The Swedish Defence Research Agency (FOI) is a government agency that conducts world-leading research in defence and security to support Sweden's military and civil defence. The research spans multiple areas, such as underwater, cyber defence, space, electronic warfare, sensor systems, civil defence, CBRNe (chemical, biological, radiological, nuclear, and explosive substances), military platforms including weapons and protection, and security policy analyses. FOI's research plays a key role in building Sweden's defence capability. Do you want to work as a unit administrator in a creative, research-intensive, and expanding operation? Are you also a person who enjoys having independent and varied work where quality and service are in focus? Then FOI could be your new workplace! We offer a balanced work life, a developing work environment, and socially important work! About the position It is a varied role with traditional office work as well as being out in the organization to solve practical tasks. As a unit administrator with us, you provide broad and qualified support to unit managers, project leaders, and researchers. You will work with planning, follow-up, coordination, and compilations. The work also includes making orders, preparing for new hires and introductions, and coordination for recurring courses and external visits. Working in our various support systems is a natural part of your tasks. About the unit You will be part of the office that belongs to the Electronic Warfare department. The office staff is part of the department's daily operations by supporting managers and having close dialogues with project leaders and other employees. The office currently consists of a department secretary, several unit administrators, case officers, and department economists, totaling twelve employees. As a unit administrator, you support unit managers and two to three units, each consisting of about 25-30 employees. Do you have the competence profile we need? Requirements high school education, several years of practical experience in administrative work, several years of experience in supporting managers and a large number of employees, good computer skills and user proficiency in the Office package, good knowledge of Swedish and ease in expressing yourself in speech and writing. As a person, you are structured, flexible, and efficient, and gladly take on both simple and more advanced tasks independently. You have the ability to quickly grasp routines, rules, and processes. As a person, you should find it easy to build good contacts with all types of professions, both internal and external. Meritorious experience working in a project organization with support for project leaders, experience in administrative work within a government agency, worked with administrative support systems. What do we offer you? The Swedish Defence Research Agency (FOI) is a government agency that conducts world-leading research in defence and security to support Sweden's military and civil defence. We offer a unique workplace where you get the opportunity to work with what is important for total defence and the entire society. The research is applied both within defence authorities and among civilian actors and plays a crucial role in building a relevant and effective defence capability. We consciously work for a good work environment with a good balance between work and private life. In addition to this, we offer a range of benefits. The position is a permanent employment that may begin with a six-month probationary period. Do you want to be part of finding the answers for a safer world? Welcome with your application in the form of a CV and cover letter via the application button by March 19, 2026! For more information about the position, you are welcome to contact Jens Torstensson. Union representatives are Ulf Sterner (Saco-S) and Pernilla Bergfeldt (OFR/S – ST). Since the employment is placed in a security class, Swedish citizenship is required. Security clearance with register checks will be conducted before employment according to the Security Protection Act (2018:585). For security clearance, certified copies of relevant education and service certificates for the position may be requested. FOI is an agency whereby submitted application documents become public records that can be disclosed to outsiders upon request according to the Public Access to Information and Secrecy Act. Offers from recruitment companies are declined.